Surplus Property

Defining Surplus Property 
Surplus Property Location/Viewing Surplus Items
Surplus Property Procedures
*  Declaring items surplus
*  Scheduling pick up / drop off of surplus items
*  Items available to campus departments 
*  Items available for public sale
*  Movement of surplus items
*  Disbursement of funds
Surplus Listserv / Email List
Notice of upcoming sales
Purchasing Policy Manual, Section 701 Surplus Property – University Sale/Disposal
Contact Information

Direct Links:

University of Missouri eBay Store
GovDeals Auction - University of Missouri Surplus
RollaNet.org Classified Ads
Surplus On-line Pickup Form
Form 27

 

 

 

 

Defining Surplus Property

Any University-owned property or equipment that is surplus to a department's needs, regardless of its condition or estimated value, must be transferred to the surplus property unit for disposal.  Departments may not directly sell, give away, or dispose of items.  Some items which have no remaining use or value such as broken furniture may be discarded as trash with approval from Campus Procurement. 

Surplus items include but are not limited to:

Mechanical apparatus, equipment, scrap metal, office furnishings, surplus supplies, tools, machinery, computers (as approved by IT), parts of buildings which may have salvage value, etc.,

Hazardous materials cannot be disposed of through the surplus property process, with the exception of computer monitors and TV’s. Please contact Environmental Health and Safety for all other hazardous materials.

For assistance in determining if an item must be declared surplus, please contact:

Greg Hook, Surplus and Asset Management Specialist
Phone:  (573) 341-6150
Email:  hookga@mst.edu

Missouri University of Science and Technology
Campus Procurement Services
1201 North State Street
G5C  Campus Support Facility
Rolla, Missouri 65409-0070
Phone:  (573) 341-4266
Email:  procure@mst.edu

 

 

Surplus Property Location / Viewing Surplus Items

Missouri S&T Surplus is located in Warehouse B at 300 Fairgrounds Road, Rolla, MO. 

The warehouse is not staffed full time, so please contact Greg Hook in Campus Procurement if you wish to view surplus items.     Appointments to view items may be made by contacting Greg (Phone:  573-341-6150, Email:  hookga@mst.edu ) or Campus Procurement (Phone:  573-341-4266, Email:  procure@mst.edu). 

 

Surplus Property Procedures

 

 

 

 

Declaring items surplus

Items are declared surplus by either completing a Surplus On-line Pickup Form or completing the Form 27 for items requesting a return of funds (value of $50.00 or more). For items being listed on eBay, we need the Additional Information sheet filled out and attached to the item when picked up.

The information submitted should include:

• A description of item(s) to be surplus
• Condition of item(s), (i.e. new, excellent, good, fair, poor, broken)
• Inventory tag number, if the item is a capital asset
• Location of item
• MoCode (if applicable)

Computer related items (CPUs, monitors, peripherals) must be processed through Missouri S&T IT Services prior to being picked up or delivered to Surplus. The hard drive will be wiped and / or removed and destroyed in compliance with IT requirements. Departments may submit a work order request to IT on-line. IT will evaluate the system for use on-campus and will notify Missouri S&T Campus Procurement Services when the item is ready for pick up or delivery. Only computer items processed through Missouri S&T IT Services will be accepted at Warehouse B.

 

 

 

 

Scheduling Pickup / Drop-off of surplus item(s)

The warehouse is not staffed full time, so please contact Greg Hook in Campus Procurement if you wish to view surplused items, pick up items, or deliver items.     Appointments may be made by contacting Greg (Phone:  573-341-6150, Email:  hookga@mst.edu ) or Campus Procurement (Phone:  573-341-4266, Email:  procure@mst.edu). 

 

 

 

 

Movement of surplus items

When time allows, Procurement staff will assist campus departments in moving surplus items weighing 100 pounds or less.  Items weighing more than 100 pounds may be moved by the campus department or the campus department may contact Physical Facilities to move the item. Physical Facilities charges, if any, are the responsibility of the campus department.

Beginning November 1, 2008
Procurement will charge a delivery fee for any item(s) delivered from the warehouse by Procurement staff. Delivery charges are $10.00 for the first item and $5.00 for each additional item up to the maximum of $25.00 per truck load.  MoCode(s) are required before the item(s) will be delivered.  

Departments may transport items, without the use of Procurement personnel, to avoid the delivery fee(s).

Items weighing 100 pounds or less being picked up for transport to Surplus by Procurement staff will not incur a delivery fee.

 

 

 

 

Items available to campus departments

Beginning November 1, 2008
Most items declared surplus are available to campus departments for a minimum of two (2) weeks after which time the item may be designated as available for public sale.    Exceptions may be approved for items which would not have a use on campus except for use by the originating department. 

Each item is assigned a cost based upon the condition, quality, and quantity available.    The Surplus Property Price Guide will be used for pricing purposes.   A MoCode must be provided before items are picked up or delivered.

In certain circumstances, a sale resulting from price negotiations between the buying and selling departments may be completed by a transfer of funds using a journal entry (JE).  Procurement staff will process the transfer of funds.   Campus Procurement staff are available to provide advice / assistance in determining market prices and to aid in negotiations.

 

 

 

 

Items available for public sale

Items which are not recycled to campus are made available for sale to the public in one of the following ways.  University employees and members of the general public alike may make purchases for their personal use.  In most instances, campus departments may purchase items designated for public sale by providing a MoCode.

• University of Missouri eBay Store – The University of Missouri eBay store posts items from the four campuses of the University of Missouri (Columbia, Kansas City, Rolla, and St. Louis) and University of Missouri Extension locations.  

        A direct link to the University of Missouri eBay Store is available by clicking here .   The store may also be located by
        searching for eBay stores for University of Missouri Surplus.   The eBay store name is:  univofmissourisurplus

• RollaNet.org - Missouri S&T lists some items with a value of less than $100 for sale in the Classifieds on RollaNet.org. 
  
  
• Public sale – Missouri S&T will occasionally hold a surplus sale for items which have a value of less than $100.  Public sales are scheduled on an as-needed basis only.    Public sale dates will be announced using a variety of methods such as the surplus listserve / email list (see info below), local radio stations, Missouri S&T notices to employees and students, RollaNet, advertisements in local newspaper(s), and flyers.
  
  
• Public auction – Missouri S&T will occasionally hold a public auction.    Public auctions are scheduled on an as-needed basis only.    Public auction dates will be announced using a variety of methods such as the surplus listserve / email list (see info below), local radio stations, Missouri S&T notices to employees and students, RollaNet, advertisements in local newspaper(s), and flyers.
  
  
• Sealed bid – A sealed request for bids is used occasionally when it is determined by the university to be the best disposal method.   Sealed bids may be used, for example, for specialized equipment or when a large quantity of an item is available.    Requests for bids are posted online.

 

 

 

 

Disbursement of funds

If an item has a value of $50 or more as determined by Missouri S&T Campus Procurement Services or the actual sale price, a portion of the funds may be returned to the campus department. In order for funds to be returned to the campus department a written request for the funds must be made at the time the item is declared surplus. The written request must include a PeopleSoft MoCode to be used for reimbursement purposes.

If a department requests a portion of any income from sale of an asset be returned to the department, the sale price will be reduced by any costs associated with selling the item. Costs may included, but not be limited to eBay fees, advertising costs, auctioneer costs, and labor costs, including fees for items which did not sell. A reserve price may be listed for items sold on eBay for an additional charge.

For items with a value of $50 or more when reimbursement has been requested and a MoCode has been provided, Missouri S&T Campus Procurement Services will reimburse the originating campus department 65% of the sale price minus any fees.

Items with an individual value of $49.99 or less will not be tracked and proceeds will not be returned to the campus department. 

The funds retained by Campus Procurement are used to offset the operational costs of the program.  Effective July 1, 2008 the surplus function is fully self funded.

 

 

 

 

Surplus Listserv / Email List

Missouri S&T Campus Procurement is now offering a Surplus Listserve (email list) for anyone interested in receiving notices or updates for surplus activities or sales. This list will allow Missouri S&T Campus Procurement to better distribute notices of upcoming sales or information related to surplus.

To subscribe:

Users may subscribe by sending an e-mail to listserv@lists.mst.edu with a message "subscribe surplus-l John Doe" where John Doe is the subscribers name.
Note:  “l�? is the letter, not the number.

To unsubscribe:

Users may unsubscribe by sending an e-mail to listserv@lists.mst.edu with a message "unsubscribe surplus-l John Doe" where John Doe is the subscribers name.
Note:  “l�? is the letter, not the number

 

 

 

Notice of upcoming sales

 

 

 

 

Purchasing Policy Manual, Section 701 Surplus Property – University Sale/Disposal

 

 

 

 

Contact Information

Missouri University of Science and Technology
Campus Procurement Services
1201 North State Street
G5C  Campus Support Facility
Rolla, Missouri 65409-0070
Phone:  (573) 341-4266
Email:  procure@mst.edu

Greg Hook, Surplus and Asset Management Specialist
Phone:  (573) 341-6150
Email:  hookga@mst.edu