Surplus Property

• Surplus Property Listing
• University of Missouri eBay listing of items for sale
• Notice of Upcoming Surplus Auctions
  
• Purchasing Policy Manual, Section 701 Surplus Property - University Sale/Disposal
• Surplus On-line Pickup Form

Surplus Hours:

Monday - Friday

9:00 am - 12:00 pm, BY APPOINTMENT ONLY
Contact Procurement at extension 4266 to schedule an appointment.

Table of Contents

Procedures Description
Declaring Items Surplus
Movement of Surplus Items
Processing Surplus
Disbursement of Funds

Procedures Description

Missouri S&T Campus Procurement Services is responsible for handling items that have been declared surplus to the needs of campus departments. Typically these surplus items are first offered to other campus departments for those departments' use. The transfer of these items between departments may involve a "sale" resulting from price negotiations between the buying and selling departments and completed by a transfer of funds. Campus Procurement Services is available to provide advice on market prices for surplus materials to aid in the negotiations. If there is not a need on campus for surplus items, they are offered for sale to the public.

Surplus items are sold by Missouri S&T Campus Procurement Services on eBay, in a public auction, or in special circumstances by sealed bid. University employees and students are welcome to participate in the public sales. If requested by a department when declaring items surplus, a portion of the net proceeds from the sale of the departments items at public sales will be returned to the department. Items with a value of $50 or less as estimated by Missouri S&T Campus Procurement Services will not be tracked and proceeds will not be returned to the campus department.

Declaring Items Surplus:

Items are declared surplus by a written notification from the appropriate dean, director or department chairperson to Campus Procurement's surplus property coordinator. This notification may be made by completing an on-line form ( https://itweb.mst.edu/auth-cgi-bin/cgiwrap/prchsrplus/surplus.pl  ), printed memo, electronic mail sent to: procure@mst.edu. The notification should include a description of the items, their location, if practical, the inventory control number of any equipment declared surplus, and the account that should receive credit for portion (if any) of the net proceeds of the items should they be sold to the public.

Computer related items (CPUs, monitors, peripherals) must be processed through Missouri S&T IT Services prior to being picked up or delivered to Surplus. The hard drive must be wiped and / or removed and destroyed in compliance with IT requirements. Departments may submit a work order request to IT on-line. IT will evaluate the system for use on-campus, wipe or remove the hard drive, and will notify Missouri S&T Campus Procurement Services when the item is ready for pick up or delivery. Only computer items processed through Missouri S&T Services will be accepted at Warehouse B.

Movement of Surplus Items

When time allows, Procurement staff will assist campus departments move surplus items weighing 50 pounds or less. Items weighing more than 50 pounds may be moved by the campus department or the campus department may contact Physical Facilities to move the item. All Physical Facilities charges, if any, are the responsibility of the campus department.

Please contact Procurement to schedule surplus pickup/delivery.

Processing of Surplus:
Upon receipt of the notification declaring items surplus, Campus Procurement's coordinator, whenever appropriate, will notify other campus departments of the availability of the items declared surplus. There is a limited time in which other campus departments may view and negotiate with the department declaring surplus. The surplus property coordinator is available to provide suggestions on approximate value of surplus items for use by the departments in negotiating intra-campus sales. If a sale is successfully negotiated, an internal transfer of funds will be completed by Campus Procurement Services.

If surplus items are not sold or transferred on campus within a period of time, they are made available for public sale. Surplus items are sold by Missouri S&T Procurement Services on eBay in a public auction, or in a special circumstance by sealed bid. Public auctions are held two to three times a year. Although most items are sold through public auctions or on the university's eBay site, a sealed bid process is occasionally used for specialized equipment.

Public sales are announced to the campus as well as to the general public to enable Missouri S&T employees and students the opportunity to purchase surplus items. For more information call Campus Procurement @ 4266 and ask for the surplus property coordinator.

Disbursement of Funds:

If an item has a value of $50 or more as determined by Missouri S&T Campus Procurement Services or the actual sale price, a portion of the funds may be returned to the campus department. In order for funds to be returned to the campus department a written request for the funds must be made at the time the item is declared surplus. The written request must include a PeopleSoft MoCode to be used for reimbursement purposes.

If a department requests a portion of any income from sale of an asset be returned to the department, the sale price will be reduced by any costs associated with selling the item. Costs may included, but not be limited to eBay fees, advertising costs, auctioneer costs, and labor costs, including fees for items which did not sell. A reserve price may be listed for items sold on eBay for an additional charge.

For items with a value of $50 or more when reimbursement has been requested and a MO Code has been provided, Missouri S&T Campus Procurement Services will reimburse the originating campus department 65% of the sale price minus any fees.