Surplus Property Procedures

Items are declared surplus by creating and fully completing a Disosal REquest through our Surplus Disposal Software.  For items being listed on-line, we need the Additional Information sheet filled out and attached to the item when picked up.

The information submitted should include:

  • A description of item(s) to be surplus
  • Condition of item(s), (i.e. new, excellent, good, fair, poor, broken)
  • Inventory tag number, if the item is a capital asset
  • Location of item
  • MoCode (if applicable)

Computer related items (CPUs, monitors, peripherals) must be processed through Missouri S&T IT Services prior to completing a Disposal Request. The hard drive shall be wiped and / or removed and destroyed in compliance with IT requirements. Departments may submit a work order request to IT on-line. IT will evaluate the system for use on-campus and will notify Missouri S&T Campus Procurement Services when the item is ready for pick up or delivery.

Hazardous materials cannot be disposed of through the surplus property process, with the exception of computer monitors and TV’s. Please contact Environmental Health and Safety for all other hazardous materials.


Movement of surplus items
When time allows, Procurement staff will assist campus departments in moving surplus items weighing 100 pounds or less.  Items weighing more than 100 pounds may be moved by the campus department or the campus department may contact Physical Facilities to move the item. Physical Facilities charges, if any, are the responsibility of the campus department.

Beginning November 1, 2008
Procurement will charge a delivery fee for any item(s) delivered from the warehouse by Procurement staff. Delivery charges are $10.00 for the first item and $5.00 for each additional item up to the maximum of $25.00 per truck load.  MoCode(s) are required before the item(s) will be delivered.  

Departments may transport items, without the use of Procurement personnel, to avoid the delivery fee(s).

Items weighing 100 pounds or less being picked up for transport to Surplus by Procurement staff will not incur a delivery fee.