formerly University of Missouri-Rolla

 

Procurement Services' vision is to be innovative and entrepreneurial in applying new concepts, processes and technologies which add value to our services.

Our mission is to strive to understand the needs of our customers, meet our commitments and exceed their expectations, be actively involved with the departments we serve, and seek to build partnerships with them in developing practical and creative solutions to their problems. We will be uncompromising in meeting our legal, ethical and service obligations. We will select, educate, support, and recognize our employees.

Our value will be a passion for success, integrity, humanism and encouraging diversity and balance. Our vision, mission and value shall ensure continued administrative investment in our department.


PeopleSoft Version 9 Implementation

The University of Missouri is upgrading Finance modules of PeopleSoft to Version 9.  This upgrade includes requisitioning, receiving, and approving. 

PEOPLESOFT FINANCE 9.0 CONVERSION SCHEDULE

Effective December 1, 2008 all requisitions must be entered and approved using eProcurement.   Users will no longer have access to Purchasing.    Any requisitions entered in Purchasing but not approved by November 21, 2008 will be deleted.

Training is offered both as self-lead on-line tutorials  and hands-on computer lab training.    For additional information, please contact Campus Procurement.


ExacTrac implemented for eProcurement Catalog Orders

Beginning October 6 a new payment process called ExacTrac was implemented for the payment of eProcurement catalog orders (orders placed through the Show Me Shop).     Implementation of the new payment process is beginning with invoices from Fisher Scientific and the remaining ePro catalog vendors will be added after of a few weeks of piloting with Fisher Scientific.   All ePro vendors should be added to the process by the end of the calendar year 2008.  

ExacTrac is a way for the University to pay for eProcurement Catalog orders using a one-time use virtual credit card number.  The vendor will receive the electronic purchase order for the catalog items purchased through the ePro Show Me Shop.  The PO will contain a credit card number for the vendor to charge the merchandise to.  This credit card number will be set to allow the vendor to charge up to the amount of the purchase order and no more.  The vendor will not need to send the University an invoice for payment. 

After the vendor processes the credit card transaction, the information will be sent to Procurement through a new piece of our current pcard reconciliation software, PaymentNet.  The system will automatically match the payment with the appropriate purchase order.  The charge will then be fed on a daily basis to the General Ledger. 

More information can be found at ExacTrac or contact Campus Procurement at extension 4266.



eProcurement Update and Suppliers

ExacTrac implemented for eProcurement Catalog Orders

 

eProcurement Show Me Shop Information

A new Corporate Express price file has been loaded into PeopleSoft eProcurement’s Show Me Shop.   This new file should fix recent problems with units of measure for items such as copy paper which may be purchased in multiple units of measure (ream and case).    Users will see the following changes:

Users will need to slightly revise their "search" methods to find their items - instead of performing an "exact" match, they'll need to search for "similar items" on the site.    The part number stripped of the 3-character alpha prefix will also be loaded into a second field named "manufacturer #.

Users who have added Corporate Express items as favorites may need to reselect their favorite items since the catalog numbers may have now changed.

In addition to the Corporate Express changes noted above, an updated price list for Office Max was loaded on October 10, 2008.  Any users who experienced differences between prices listed in the Show Me Shop compared to the email acknowledgement may contact the sale representative Don Corwin @doncorwin@officemax.com and a credit will be issued.


Please contact Campus Procurement at extension 4266 or by email at procure@mst.edu if you have questions.