*Due to vicarious liability laws, 12 passenger vans may not operated in the following states: Connecticut, Washington D.C., Florida, Iowa, Maine, Minnesota, Massachusetts, Michigan, and New York. For this reason, two (2) 8-passenger vans will be substituted for the 12-passenger vans (at the same price of the 15-passenger vans) for travel to these states. (Fifteen passenger vans are also not allowed to travel into Mexico.)

1. Access the on-line Car/Van Rental Authorization Form at
   https://itweb.mst.edu/auth-cgi-bin/cgiwrap/purchcvr/carrental.pl.

2. You will be prompted for your AFS/Unix Account name and password. This is the user name and password that is used to sign into your computer each morning. Entering this information will automatically populate some of the fields on the form. You must enter your user name and password or you cannot access the on-line Car/VanRental Authorization Form.

3. Complete the fields on the form. Each form will be assigned an unique reference number automatically. This reference number will be listed on reservations and invoices to reduce the possibility of duplications

4. The Accounting Office will allow us to accept the electronic form without a signature if the person completing the form is an authorized signature on the account listed on the form. If the person submitting the form is not an authorized signature, the form can be printed, signed by someone who is an authorized signer on the account listed, and faxed to Purchasing at extension 4048. (A printable version of the form will be available after pressing the submit button at the bottom.)

5. Press the submit button at the bottom of the form. This will submit the form automatically to the Campus Procurement for payment purposes. If the person submitting the form is not an authorized signature, theform must be printed, signed by an authorized signer for the account(s) listed, and faxed to the Campus Procurement at extension 4048. It is not necessary to fax the form if the person completing the form on-line is an authorized signature on the account(s) listed.

6. This will take you to a page suitable for printing. This page must be faxed to Enterprise to complete the reservation. This page may be used for departmental records. Procurement is automatically notified of submitted forms.

7. A copy of the Car/Van/Pick Up Truck/SUV Authorization Form must be provided to Enterprise staff either viafax (341-9945) or when the car is picked up before the Enterprise staff will release the vehicle.

Reservations
Reservations may be made by faxing a copy of the on-line Car/Van/Pick Up Truck Rental Authorization Form to Enterprise at 341-9945 or by contacting Enterprise directly at 341-9946.  If a reservation is made via phone, don't forget a copy of the Car/Van/Pick Up Truck Rental Authorization Form must be provided to Enterprise staff to authorize release of a vehicle.

Reservations can be made Monday through Friday 7:30 AM - 6:00 PM and Saturday 8:30 AM - 12:30 PM. Minimum advance notice requirements are 24-hours advance notice for cars and five (5) day notice for the vans and pick up trucks. Callers should state that they are calling from Missouri S&T to make reservations for a Missouri S&T authorized driver. If the Reference Number from the on-line Car/Van/Pick Up Truck Rental Form or the Reference Number listed on the Missouri S&T-RA Form is available, please provide that number when making a reservation.

** Note: Due to the limited number of 12 passenger vans that are available for the state of Missouri, departments are encouraged to provide as much advance notice as possible to ensure availability.

Cancellations
Please contact Enterprise as soon as possible if a vehicle reservation is being canceled, even if it is the day of the reservation.

Vehicle Check-Out Procedures
Enterprise staff must have a copy of the Car/Van Rental Form before a vehicle will be released. This form may either be faxed/mailed to Enterprise beforehand or presented at the time the vehicle is picked up.

For trips beginning prior to Enterprise's office hours, keys may be picked up between 4:30 - 6:00 PM the day prior to the trip. Vehicles picked up earlier than 4:30 PM the day before the rental or returned after 24 hours or 8:30 AM (if due time is 7:30 am or earlier) on the day following the rental may be charged additional rental fees.

Enterprise staff may request to see the driver's license for any driver(s) listed on the form. A rental form will be completed and must be kept in the rental car until it is returned to Enterprise. It is suggested that the driver quickly check the vehicle's exterior condition notifying Enterprise personnel of any damage prior to driving away. Any damage should be noted on the rental form. All vehicles should have full gas tanks when picked up. Enterprise staff should provide information on what to do if there is an accident or mechanical breakdown.

It should be noted that Enterprise does not have on-premise parking available for personal vehicles of drivers while rental vehicles are checked out. Lot 9 (silver tag) is located within easy walking distance of the Enterprise office.

Vehicle Check-In Procedures
All vehicles should be returned to Enterprise with a full fuel tank. For vehicles returned without a full fuel tank, Enterprise will fill the tank and charge 133% of the cost of filling the tank. If Enterprise is open for business, keys should be returned to the rental desk in the building. If the Enterprise office is not open, keys may be left in the drop box by the front door.

Delivery/Pick Up Service
Delivery/pick up service within a 20 mile radius is available to Missouri S&T renters at no charge Monday - Friday, 8:00 am - 5:00 pm and requires a minimum of 24 hour notice.

Billing
Charges will be computed and submitted by Enterprise to Missouri S&T Procurement where they will be spot-checked.

Departments may also set up Departmental Direct Billing. To do so, please contact the Enterprise Office.

Charges along with related information will be entered and uploaded into PeopleSoft. Charges will appear on the departmental accounts shown on the authorization forms.

Insurance Information
UM System Risk Management

What to do if there is an accident
The purchase of Collision Damage Waiver Coverage through Enterprise is optional and is to be made on a per rental basis (see exceptions below). The cost per day of CDW is listed on the pricing chart. If CDW Coverage is purchased follow all Enterprise instructions in reporting an accident.

If CDW is not purchased, the University's self-insurance plan will be in effect. If selecting the University's self-insurance plan, the cost to the department, should there be a claim, will be a $500 deductible.

CDW MUST BE PURCHASED for 12 passenger vans, or for trucks or other similar vehicles rented for the primary purpose of transporting any type of cargo or property, sports or utility vehicles to be used off of maintained roads and where vehicle is rented for use within the United States and Canada by an authorized foreign national guest of the University.